We have been voted a top Central Texas employer by our employees for 11 years! We have 21 locations and are one of central Texas’ largest professional medical groups. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, Time Off, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance and Development. For more information visit https://www.austinregionalclinic.com/careers/
The overall role of the Purchasing Coordinator is to buy products and services for Austin Regional Clinic, Covenant Management Systems, and related entities (“organization”). Reduces costs for the organization by negotiating best contract pricing and terms with suppliers and ensures the application of best practices that meet or exceed industry standards. Develops and prepares routine and ad hoc reports for the organization as needed. Develops and maintains ongoing vendor performance evaluations to ensure optimum service and value for the organization in all vendor relationships. Maintains excellent customer service with all departments within the organization. Carries out all duties while respecting patient confidentiality and promoting the mission and philosophy of the organization.
Identify and research prospective suppliers. Prepare and evaluate requests for proposals (RFP) for suppliers. Assist Purchasing Manager in review of proposals and in negotiation of prices and terms.
Receive requests for specific products or services needed within the organization and then obtain price quotes for those products or services.
Maximize the use of available contracts as well as utilize Group Purchasing Organizations (GPO). Evaluate potential alternatives when available including use of generics, substitutes, or value-added services.
Collaborate with Project Manager on projects and coordinate supply chain operations to ensure timely delivery of products.
Prepare and place purchase orders with suppliers and track orders to ensure that they are received.
Coordinate with suppliers to ensure ordered supplies/services are received timely and accurately, expediting and resolving related problems as necessary.
Assist in extracting data, providing analysis, and preparing reports related to the Oracle purchasing system including departmental usage information and overall buying trends.
Serve as point of contact for ad hoc purchasing and usage data requests from other internal departments. Provide information and analysis that assists those departments in their functions/tasks.
Review purchase requests to ensure appropriate coding and authorization and coordinate with suppliers to expedite orders.
Coordinate with Accounts Payable, the Purchasing Manager, and suppliers to resolve match-hold problems. Identify systematic problems leading to recurring match-hold issues and propose process improvements to reduce error and to achieve a more efficient result.
Identify, research, and resolve back-order discrepancies. Work proactively to avoid shortages by expediting orders or sourcing alternative products to meet the organization’s needs.
Participates in the development of goals and objectives as well as policies and procedures. Makes recommendations for changes and improvements to existing standards. Participates in the implementation of approved policies and procedures and monitors work activities to ensure compliance.
Coordinates special assigned projects as needed.
OTHER DUTIES AND RESPONSIBILITIES
Greets vendors and sales representatives.
Answers telephones when necessary.
Performs other duties as assigned.
Education and Experience
Required: Bachelor’s degree in Business, Healthcare Administration, or related field.
Three (3) years of experience in a related position, preferably in healthcare.
Preferred: Experience working with a computerized inventory system (Oracle preferred.) Proficient with Microsoft Excel, Access, Outlook, and Word applications.
Knowledge, Skills and Abilities
Must possess excellent social skills for effective interpersonal interaction within Purchasing and with other departments within the organization, and with outside vendors.
Excellent understanding of contract pricing and budgets.
Knowledge of competitive bidding statutes and purchasing procedures.
Ability to develop spreadsheets, including utilization of formulas and functions, retrieve data from relational databases, and do word processing.
Strong organizational abilities including a penchant for documentation.
Self-starter capable of working productively with minimum supervision.
Must have excellent verbal and written communication skills in order to communicate clearly and effectively to all levels of staff and the public.
Excellent keyboard and ten-key skills.
Ability to perform accurate data entry.
Excellent attention to detail.
Excellent customer service skills.
Excellent interpersonal & problem solving skills.
Ability to sit for extended periods of time at a computer workstation.
Ability to engage others, listen and adapt response to meet others’ needs.
Ability to work in a team environment including aligning own actions with those of other team members committed to common goals.
Ability to manage competing priorities.
Ability to perform job duties in a professional manner at all times.
Ability to understand, recall, and communicate, factual information.
Ability to understand, recall, and apply oral and/or written instructions or other information.
Ability to organize thoughts and ideas into understandable terminology.
Ability to apply common sense in performing job.
Ability to research and resolve problems.
Work Schedule:Monday through Friday 8:00 am to 5:00 pm.
ABOUT AUSTIN REGIONAL CLINIC:
We have been voted a top Central Texas employer by our employees for 11 years! We have 21 locations and are one of central Texas’ largest professional medical groups. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, Time Off, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Chil...d Care Assistance, Health & Fitness, Sick Child Care Assistance and Development. For more information visit https://www.austinregionalclinic.com/careers/